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Author / Vendor Guidelines,
Rules, & Information

The Event

The Write on the River October BookFest is a daylong event organized for northwest authors and small presses from Washington, Oregon, and Idaho to meet readers and each other. A place to promote and sell your book(s), to connect with fellow authors, and to chat with readers.

 

We accept both indie and traditionally published authors.

The Space

Pybus’s LocalTel Event Center is a 2,732 sq foot indoor space connected to Pybus Public Market. Pybus Public Market and the LocalTel event center are temperature controlled, wheelchair accessible, and also have accessible bathrooms.

 

Please contact us at info@writeontheriver.org if you have any questions. Or, visit Pybus Public Market’s website.

Guidelines & Rules

  1. To ensure we have a diverse offering of genres, this is a juried event. 
     

  2. No subletting. All vendors must apply separately. If you want to share a table with someone you can let us know in the notes on your application and we will do our best to accommodate you.
     

  3. Unless you are a small press, you must only sell your own books. 
     

  4. Author/Small Press must have books to sell, not just give away (although you may run giveaways if you wish). Books are a required product for your table. If you have other products, they must be related to your book or the bookish lifestyle. For example: pins with your characters on them, prints of your characters, bookmarks, etc. (If you have any questions about what might be acceptable, feel free to ask.)
     

  5. If the Author/Small Press chooses to sell their book through the event provided point of sale (POS), the Author/Small Press understands that the entity providing POS will keep 40% of the pre-tax price of any book sold.
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  6. No books written or illustrated primarily by AI. No spiral bound books.
     

  7. No fan fiction or fanart of characters still under copyright to anyone other than the Author/Small Press.
     

  8. Author/Small Press agrees to be open during all hours of the book festival.
     

  9. Author/Small Press must arrive by 8:30am or they may forfeit their space.
     

  10. Author/Small Press will clean up space completely no earlier than 5pm and no later than 6pm.
     

  11. No early takedowns. (Set-up 8am - 9am, BookFest 9am - 5pm, Clean-up 5pm - 6pm)
     

  12. Tables must be covered with a tablecloth provided by the Author/Small Press. Boxes and bins must be stowed. If you do not have a tablecloth, please let us know in advance: we will have a few extra to provide. (half tables are 4ft x 2.6ft and whole tables are 8ft x 2.6ft)
     

  13. Feel free to decorate your space. However, the event center and this festival prohibit: balloons, fire, candles, incense, glitter, confetti, dirt, hay, chalk, items smaller than a quarter, bubbles/bubble machines, and smoke/haze machines. No pop-up tents or free-standing structures with ceilings. No sticking anything to the walls. (If you have a question about decorations please contact us.)
     

  14. No alcohol allowed at the event. No smoking or vaping.
     

  15. Author/Small Press cannot spread (decorate, display, etc.) outside their assigned space without permission. The Author/Small Press' space must be kept clean. (If something spills, please come get us.) Author/Small Press is required to remove all boxes/garbage at the end of the event.
     

  16. No music may be played at the tables. If you want to share a bit of an audiobook, please bring headphones.  
     

  17. No children under twelve allowed at setup, take-down, or behind the tables without adult supervision.
     

  18. Author/Small Press will conduct themselves in a business-like manner at all times. If you sell adult content, no nudity or other adult imagery may be visible at your table.
     

  19. A UBI or temp UBI is required to do business in Washington State. We also recommend, but do not require vendor insurance.
     

  20. Failure to follow these rules may mean the Author/Small Press will not be asked back to future events.

Cost

WOTR Member: $25 half-table, $50 full-table

Non-Member: $35 half-table, $70 full-table

Small Press: $50 half-table, $100 full-table

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